Highlighting an error will show you where the error exists in the document. Mac – Go to the Review ribbon and select “Check Accessibility. 2021 We have run the checker on a number of machines, Windows 7 and Windows 10, and get consistent results. Adding Alternative Text. Click Spelling & Grammar (See Figure 8). 2. GROK is a resource of Louisiana State University developed and maintained with support of the LSU Student Technology Fee. This tool makes it easy to identify problems in your document, and explains what needs to be fixed. Click the Check for Issues button and choose Check Accessibility. Using the Accessibility Checker 1. Running the Accessibility Checker is a critical process in optimizing your documents and presentations for accessibility and should be done when you have completed your project. Some content on this site is based on material from Michigan State Web Accessibilitywith their permission. Right-click on the image and select Format Picture.A dialog box will appear. Click on Check for Issuesthen on Check Accessibilityin the dropdown menu. Open the Word document. The Accessibility Checker panel will be opened on the right side of the window. Microsoft Office 2010 Project Using the Accessibility Checker Page 3 of 6 Last Modified: 8/15/2012 5:10:00 PM 03-AccessibilityChecker.docx Open the Checker The easiest place to find the checker is in the Word 2010 Productivity (or Accessibility) Ribbon in the File Tools section. 4. The steps involved in running the Accessibility Checker differ depending on your operating system, but are quite straightforward. 2. Using MS Office’s Accessibility Checker. How to Run the Accessibility Checker PC Users of Older Versions: In Word, go to File and click on Check for Issues. With your document open select the Review tab Click Check Accessibility from the ribbon. Open the Word document. Click the Check for Issues button. Grackle Docs is an accessibility checker for Google Docs. keys as standard function keys" in Keyboard preferences. Click the “ Check Accessibility ” icon. Running the Accessibility Checker on the Windows Version of Word. Use the Accessibility Checker with your keyboard and VoiceOver, the built-in macOS screen reader, to make sure your Office for Mac content is easy for people of all abilities to read and edit. Select the Review tab and click the Check Accessibility button. 1. After creating your document, you can double-check your work on a PC, to make sure your document is accessible. Using the Accessibility Checker Select File > Info > Check for Issues > Check Accessibility. Accessibility Checker for Word Using the Accessibility Checker in Word. The Accessibility Checker will not call out lists that are not formatted as lists. For some cases, you need to create documents that should be presented to or viewed by the people with disabilities. You might also need to make VoiceOver ignore the next key press before you can use some of the other Mac keyboard shortcuts. No automated accessibility checker will ensure that a document is accessible. Please Help us improve this article. Word for Windows. Enter the appropriate alternative text in the Description field, NOT the Title field. When the faculty member opened the document on their office machine (Windows 7), they found numerous errors when they ran the Accessibility Checker. Specify a file name and save it to your desired location. Use the Accessibility Checker On the ribbon, select the Review tab. Windows: Use the Accessibility Checker on your Windows desktop to find accessibility issues; Mac: Use the Accessibility Checker on your Mac to find and resolve accessibility issues; Google Docs. Select Info from the left-hand menu. Some content on this site based on material from Michigan State Web Accessibilityand used with their permission. . Unlike Word for Windows, my Word for Mac does not have an Accessibility Checker. 2. Resolve any outstanding accessibility issues listed in … The Accessibility Checker will open in a panel to the right of your document with results. 6. To check for updates: If you receive the error, “Cannot check the current file type for accessibility issue”, you’ll need to re-save the file. In Word, PowerPoint and Excel, the Accessibility Checker can be accessed as follows: Open the File tab. The accessibility checker is a built-in tool in Microsoft Office for Windows (versions 2010 or newer), and also Microsoft Office for Mac 2016, that can check your documents for common accessibility errors. 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